GENERAL TERMS AND CONDITIONS – Smart Bridges GmbH
Unless a separate agreement has been signed by the parties with regard to the agreed services replacing the following terms and conditions, the following terms and conditions apply:
1. Participation in and admission to the event
The booking form for participation in a Smart Bridges GmbH event shall be created and issued by Smart Bridges GmbH. The signed registration constitutes an irrevocable contract offer. The registration form can be submitted via email, fax or by mail. A binding contract is coming into existence only after an email confirmation from Smart Bridges GmbH.
2. Rights and duties of the parties to the contract
2.1 The contractual partner pledges that his company name, company logo and other promotional measures can be used unreservedly under trademark law, company law and competition law for each event booked.
2.2 The contractual partner shall be liable for damages and expenses that are occasioned to Smart Bridges GmbH as a result of any breach of this assurance.
2.3 Smart Bridges GmbH undertakes to use the name and trademark of the contractual partner exclusively within the framework of the event booked, after prior consultation with the contractual partner and only for the duration of the event.
3. Services of the parties to the contract
3.1 The booking form specifies the services to be provided as well as the fee invoiced by Smart Bridges GmbH for the service provision. Registration and the General Terms and Conditions are components of the contract. By reason of the services that are provided by Smart Bridges GmbH in the run-up to an event, the participant shall be required to make payment in advance.
3.2 Participating in a Smart Bridges GmbH event is conditional on the payment the participation fee. The participation fee is payable after receipt of the invoice in consideration of the designated term of payment. The invoice is issued subject to further services which may be ordered subsequently and / or additional costs caused by the participant. Invoicing of any further services shall take place immediately but no later than directly subsequent to the event.
For reasons beyond the control of Smart Bridges GmbH it may be necessary to change the content or timing of the event or perhaps substitute individual speakers. Smart Bridges GmbH reserves the substitution, cancellation, postponement or modification of the event in case the appropriate realisation of the event would be significantly affected by unforeseen events. Smart Bridges GmbH is not liable for any damage or technical malfunctions that occur due to performance fluctuations or force majeure. Force majeure shall include, but is not limited to, armed conflicts, riots, terrorist threats, natural disasters, political constraints and significant disruption of transportation.
5. Withdrawal after conclusion of the contract
5.1 Withdrawal by the participant
In the event that the participant withdraws from the contract, Smart Bridges GmbH shall retain 80% of the participation fee plus VAT provided that the cancellation is received in writing by Smart Bridges GmbH 6 weeks prior to the commencement of the event. If the cancellation is received within 6 weeks before the commencement of the event, a refund of the participation fee is excluded. In case of framework agreements or joint bookings for several events, the event date of the first event booked shall be considered as the calculation basis for the deadline.
5.2 Withdrawal by Smart Bridges GmbH
In the event of default of payment by the participant, Smart Bridges GmbH reserves the right to withdraw from the contract and to invoice the costs that incurred by then. In the case of cancellation or postponement of a Smart Bridges GmbH event, payments already received will be credited for a future event within one year starting from the date of the event or in case of a postponement transferred on the new date.
6. Installations, damages and their removal
Installations and alterations to existing fittings, furniture and facilities are permitted only with prior written consent of Smart Bridges GmbH. They shall be borne by the participant who also bears the costs for restoration of the original condition. Damages to flooring, walls and ceiling as well as the painting and wallpapering of parts of buildings are not allowed.
7. Data protection provisions
Personal data shall be stored, processed and used according to the applicable data protection legislations. We respect the principle of not selling, leasing or submitting personal data in any other way. Your data shall be treated with care and used only for the purpose of the event planning and execution. Participants who do not agree with this provision shall notify Smart Bridges GmbH in writing. By signing the registration form, the participating persons declare their consent with image and sound recording during Smart Bridges events. All rights to images and sound are reserved to the Smart Bridges GmbH.
8. Place of performance, place of jurisdiction
The place of fulfilment and jurisdiction is Frankfurt am Main.
9. Final provisions
Collateral agreements outside the contract are deemed to not exist. Changes and additions require the written form in order to be valid. This also applies to the revocation of the requirement for the written form. In the event that one or more provisions of the contract are or become invalid, the remaining provisions shall remain unaffected. The void or voided provision should be replaced by an effective clause that comes closest to the purpose of the initial clause.